Minutes of July 2016 - Upper Nidderdale Parish Council

Minutes from July 2016 meeting

UPPER NIDDERDALE PARISH COUNCIL

Parish Clerk: MRS. SYBIL WHITING

17 GROSVENOR PARK, BOROUGHBRIDGE ROAD, RIPON, HG4 1UF

Tel.: 01765 698565 E-mail: clerk4unpc@aol.co.uk

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MINUTES OF PARISH COUNCIL MEETING

HELD ON MONDAY 11 JULY 2016 2016 at 7.30 pm

IN RAMSGILL VILLAGE HALL

DRAFT COPY

1. PRESENT Cllr S. Ramsden (Chairman); Cllr D. Fothergill; Cllr B Harrison; Cllr J. Carter; Cllr A. Challis;

Cllr S .Lumley HBC and Mrs S. Whiting (Parish Clerk).

2. APOLOGIES Cllrs J. Graham; Cllr J. Fort (NYCC)

3. DECLARATIONS OF INTEREST ON THE AGENDA – None

4. MINUTES OF LAST MEETING Amendment to 27 June 2016 minutes, under MM a cheque for £50.00 was

received from the Bell Festival. Minutes for Parish Council Meeting held on Monday 27 June 2016 were

proposed by Cllr Harrison. seconded by Cllr Fothergill signed by Chairman Cllr Ramsden and agreed by all

Councillors present as a true and accurate copy.

5. MATTERS ARISING: Acceptance as a Parish Councillor.- Cllr Carter signed her Acceptance as Parish

Councillor and Registration of Interest forms. The cutting back of the trees on Bridge Inn has been completed

by the Caretaker, the area looks very tidy and thanks to our Caretaker. Mr Bean gave an update on the Web

page, a meeting needs to be arranged by the Sub-Committee, Cllrs, Ramsden, A. Challis and C. Lamb in about

three weeks.

6. COUNCILLORS REPORTS: – Cllr Lumley said that the HBC Ward Boundaries would be reduced from 52 to

40 Councillors,(no changes until 2018) which would mean larger HBC Wards. There would be no change to

Parish Councils at this time. Cllr Harrison asked what has happened to the notice board at Middlesmoor? Cllr

Ramsden is going to fix the notice board to the wall of the Village Hall in Middlesmoor. Cllr Fothergill is to see

the local representative of the local paper and ask him to put the vacancy for a Parish Clerk in. Parish Clerk

to send advert to go on each notice board for the Parish Clerk vacancy. A Sub-Committee was formed with

Delegated Powers of Cllr Ramsden, Cllr Fothergill and Cllr Carter to oversee the setting up the necessary

paperwork,interviewing and appointment of the new Parish Clerk. A meeting date needs to be arranged with the

Parish Clerk to put the necessary paperwork in place.

7. HIGHWAYS – Cllr Challis reported that the “30” MPH road sign on the left hand side of the road approaching

Lofthouse from Ramsgill is broken off, the greenery is very overgrown and need cutting back around

mandatory speed signs which can’t be seen and is illegal.

8. PLAYGROUNDS – Cllr Carter said the grass was getting long, but the farmer would be putting sheep in there

in the near future. Cllr Challis said the areas under the little swing and slide at Lofthouse Play area are

very slippery – Cllr Carter to ask Caretaker to clean them also can the Caretaker look at the the wooden

structure that is used for goal practise and looks dangerous, it has two wooden uprights where retaining bar

needs putting in to make safe.

9. PARISH CARETAKER – Cllr Carter was asked to ask the Caretaker to cut the hedges, both sides after

Ramsgill Bridge. Also ask the Caretaker to clean the direction sign to Masham in Lofthouse, and to clean up

the road towards the School which gives a bad image. Can Caretaker give Parish Council a quote to

paint/varnish the seat in Lofthouse Car Park. Can Caretaker let the Parish Clerk have a copy of his new Liability

Insurance Policy please.

10 MILLENNIUM MARQUEE – Cllr Fothergill reported that the MM would be cleaned by John Whitaker while it

is up for an event.

11. PINFOLDS – Nothing needs attention.

12. PLANNING

(a) HARROGATE PLANNIG APPROVED – DCPCEC 6.16.55.FUL 16/00830/FUL For sitting of 2 temporary

prefabricated buildings. For AJ Hatton, Low Riggs Farm, Blackawell Lathe to Low Riggs, Middlesmoor,

HG3 5TA. – noted and filed

(b) HBC PLANNING APPLICATION APPROVED – DCPDCEC 6.28.70.H.FUL 16/01855/FUL For conversion of

attached garage to form additional living accommodation and erection of detached garage. For Mr P. Hawley,

Corn Close Barn,Low Wath Road, Pateley Bridge, Harrogate, HG3 5HL- noted and filed

building adjacent outbuilding at 412358 Bouthwaite. For Mr J. Peacock -returned to Planning – incorrect

13. ACCOUNTS

Balance of Community Account at 30/06/16 £2021.78

Balance of Business Account at 30 /06/16 £9316.28

£11338.06

PC Funds 10,052.03

MM Fund 1286.03

£11338.06

RECEIPTS Interest .12

PAYMENTS APPROVED

Mrs I. Taylor Internal Audit 50.00

Gift voucher for Cllr Beecroft (on her retirement) 50.00 (owed to Cllr Fothergill)

Flowers for Cllr Beecroft (on retiring) 10.00 (owed to Parish Clerk)

Clerk’s Salary 1.4.16 to 30.6.16) £306.30)

Clerk’s Expenses 1.4.16 TO 30.6.16) £114.14) £420.14 Total

Mr Bean (half of invoice of £700.00 for Web page) £350.00 (from Transparency Funds) proposed Cllr Harrison, seconded by Cllr Challis all Councillors present agreed.

In the Parish Accounts there is the Transparency money £1,563,99 and £1,524.00 for defibrillator, leaving a balance of £6964.04 for the Parish Council’s use.

(a) END OF YEAR 2015/16 ACCOUNTS – Were presented by Parish Clerk and Chairman Cllr Ramsden. The Internal Auditors report was quite scathing and a little hard on the Parish Clerk. The recommendations have been noted and Parish Clerk will be replying in depth in a report to the Auditors – Littlejohn’s . A clear audit trail needs to be established from the precept through to the end of year accounts. Health and Safety regulations covering buildings used for Council meeting need to be included. Assert Register needs to include any common land that the Parish Council look after. Procedures for Delegated Powers, Standing Orders and Governance Statement need to be understood by Councillors. All the Parish Council documentation will be put on to the Web Page when it is set up.

14. CORRESPONDENCE

(a) Information for Parish Clerk Vacancy – Cllrs Ramsden, Fothergill and Carter agreed to make up a Sub-

Committee for Employment of Employees – agreed and adopted by Councillors present..

(b) YLCA Training available in July – noted and filed

(d) Commuted sums – Parish Clerk discussed, noted and filed

(e) Vacancies for two Councillors – Parish Clerk – Adverts to go on Noticeboards

(f) HBC–Review of arrangements for Parish Consultation Meetings +Terms of reference Noted, put in on going file

(g) HBC – Election Review of Harrogate Council – Draft recommendations – Noted – keep on going file

http://www.labce.org.uk/current-reviews/yorkshire-and-the-humber/north PLEASE READ

THE FOLLOWING CAN BE VIEWED VIA EMAIL

THE HEALTH WATCH NORTH YORKSHIRE healthwatchny@nbforum.org.uk

JULIE MILLIGAN NORTH YORKS POLICE COMMISSIONER – NEWSLETTER

newsletter@northyorkshire- pcc.gov.uk

YLCA – WHITE ROSE MONTHLY INFORMATION – Admin@Yorkshirelca.gov.uk

LANDSCAPE PARTNERSHIP BOARD – iain.mann@harrogate.gov.uk

UPPERNIDDERDALE LANDSCAPE PARTNERSHIP uppernidderdale@harrogate.gov.uk

RUAL HOUSING ENABLERS NEWS SHEET sarah.close@harrogate.gov.uk

15 .ITEMS NOT ON THE AGENDA FOR DISCUSSION OR INFORMATION ONLY – None

16. MEMBERS OF THE PUBLIC ARE INVITED TO ADDRESS THE COUNCIL WITH QUESTIONS OR

COMMENTS.– None

17 CONFIDENTIAL ITEMS – None

18. DATE OF NEXT MEETING:- MONDAY 8 AUGUST 2016 AT 7.30PM IN THE LOFTHOUSE MEMORIAL HALL

19. CLOSE OF MEETING:– 9.45 pm

SIGNED BY ………………………………………………………………. DATE …………………………………………………….

CLLR S. RAMSDEN CHAIRMAN MONDAY 8 AUGUST 2016